Poacher Jamboree takes the issue of privacy very seriously and is committed to protecting and respecting our users’ privacy online. This GDPR and Privacy Statement sets out our current data processing practices and should be read in conjunction with our terms and conditions. If you have any queries or concerns regarding these practices, you should contact us at askus@poacher.org.uk
What is Personal Data?
Personal data relates to any living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we? Poacher Jamboree on behalf of Lincolnshire Scouts, Lincolnshire North Girlguiding and Lincolnshire South Girlguiding is the Data Controller. This means Poacher Jamboree decides how your personal data is processed and for what purposes.
Who does this policy relate to? This Privacy Policy applies to members, parents/guardians of youth members, volunteers, employees, contractors, suppliers, supporters, donors and members of the public who will make contact with Poacher Jamboree. How do we process your data? Poacher Jamboree complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of members of World Scout Organisation Movements and World Association of Girl Scouts and Girl Guides
• To administer records for those attending Poacher Jamboree;
• To fundraise and promote the interests of Poacher Jamboree;
• To manage our volunteers and contractors;
• To maintain our own accounts and records;
• To inform you of news, events and activities pertaining to Poacher Jamboree;
• We may share your contact details with the Lincolnshire Scouts, Lincolnshire North Girlguiding, Lincolnshire South Girlguiding, The Scout Association and Girlguiding UK upon their request.
What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news, events, activities and keep you informed about Poacher Jamboree.
• Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
• The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
• There is no disclosure to a third party without consent.
Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the Poacher Jamboree team in order to carry out a service to other Camp members or for purposes connected with the Poacher Jamboree. We will only share your data with third parties outside of Poacher Jamboree, Lincolnshire Scouts, Lincolnshire North Girlguiding, Lincolnshire South Girlguiding, The Scout Association or Girlguiding UK with your consent.
How long do we keep your personal data? We keep all personal data related to all campers/visitors/staff for a maximum of six months post Poacher Jamboree with the exception of Photographs and Video which will be held to assist in promoting future Jamboree events and for marketing purposes by the three organising Counties. This will then be destroyed except for Group Leaders, Staff and Contractors e-mail details and will automatically join the mailing list for the Poacher Jamboree.
Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of personal data which Poacher Jamboree holds about you;
• The right to request that the Poacher Jamboree corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for Poacher Jamboree to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
Further processing If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. Contact Details To exercise all relevant rights, queries of complaints please in the first instance contact the organisers at askus@poacher.org.uk
1. The information we collect The only circumstances in which we will provide any of your personal data to a third party for noncommercial purposes are those contained in this Privacy Policy.
2. Registration information When you register with www.poacher.org.uk, we ask for some personal details such as name, email address and postcode. We usually also capture your IP address at the time you register.
3. Sharing of data We do not store credit card details nor do we share customer details with any third parties with regard to any payment you make to Poacher Jamboree.
4. Advertising www.poacher.org.uk may include interactive advertising for other businesses as part of the site operation. We may use, and provide to third parties, your contact details if you have given us permission to do so.
5. Legal jurisdiction All personal information and details held on and processed by computers situated in the United Kingdom or within Europe.
6. Further information www.poacher.org.uk will, as part of its normal operation, send out information emails. Members can decide to ask for these emails as they register.
7. Disclosure of data by order of a Court and Security We reserve the right to communicate a user’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court. We have security measures in place to protect our customer database. Access to this database is restricted internally.
However, it remains each user’s responsibility:
• to keep their password secret
• to protect against unauthorised access to your personal details
• to log off from the Poacher Jamboree booking system when not using it; and
• to ensure against use by anyone else of the Poacher Jamboree booking system through the machine that users use while they are “logged on” to it • to search and obtain only the data specifically required and allowed for relating to their role.
8. Use of cookies by Poacher Jamboree Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site The table below explains the cookies we use and why.
Google Analytics These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. To opt-out please see https://tools.google.com/dlpage/gaoptout
HubSpot For further information about HubSpot cookies please see: https://knowledge.hubspot.com/articles/kcs_article/reports/whatcookies-does-hubspot-set-in-a-visitor-s-browser
Facebook Pixel This Cookie is placed by Facebook. It enables Poacher to measure, optimize and build audiences for advertising campaigns served on Facebook. In particular it enables Poacher to see how our users move between devices when accessing the Poacher web site and Facebook, to ensure that Poacher Facebook advertising is seen by our users most likely to be interested in such advertising by analysing which content a user has viewed and interacted with on the Poacher web site. To opt-out please see https://www.facebook.com/ads/preferences
YouTube We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. To find out more please visit http://www.google.com/support/youtube/bin/answer.py?hl=enGB&answer=171780 Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
9. The Data Protection Act You can obtain further information about data protection laws by visiting the Information Commissioner’s website at http://ico.org.uk/for_organisations/data_protection. 10. Contacting www.poacher.org.uk If you want to contact us to raise any questions about this privacy statement you can contact us using this email address: askus@poacher.org.uk Please use this address if you wish to request from us a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.
