Overview
These Terms and Conditions apply to Junior Poacher which is part of Poacher International Jamboree.
V1 29/07/2025
Definitions
Booking: A secured place at the Junior Poacher Event once the registration form has been submitted and accepted and the Payment has been paid subject to these Terms and Conditions.
Cancellation Period: 14 days after payment.
Payment: £25 is required per participant to secure the booking.
Event Fee: The fee for participants and leaders.
Event: Junior Poacher at Poacher International Jamboree 2026.
Group Leader: The selected Group Leader who is responsible for all Squirrels, Beavers, Cubs, Rainbow and Brownies in their Group and other Leaders/ Helpers in their Group. They must be an adult (aged 18 or over) and a member of the Scout Association or Girlguiding.
Group Members: Includes all Squirrels, Beavers, Cubs, Rainbow and Brownies, Group Leaders, and other Leaders Helpers.
Organisers: Lincolnshire Scouts (522395), Lincolnshire Girlguiding North (513165), and Lincolnshire Girlguiding South (522396) organised by the Poacher International Jamboree Executive Committee.
Participants: Squirrels, Beavers, Cubs, Rainbow and Brownies that are active members of either the Scout Association or Girlguiding.
Staff: Adults (aged 18 or over) who have volunteered to support the Event and are members of the Scout Association or Girlguiding.
Site: A fully operational tented village at the Lincolnshire Showground, Lincoln, and other venues used for activity provision in and around Lincoln.
Deposit Deadline: 21 calendar days of placing your initial booking for Junior Poacher.
Booking Terms and Conditions
1. Registration
1.1 Registration is available for Junior Poacher bookings from Friday 31 October 2025.
1.2 To register for Junior Poacher, the online Junior Poacher registration form must be completed.
1.3 In the event of interest in Junior Poacher being greater than capacity, Poacher International Jamboree reserve the right to close Junior Poacher Bookings once capacity has reached. Bookings will be allocated on a first come, first served basis.
1.4 Further details on registration deadlines, fees and instructions can be found on the Event website: https://poacher.org.uk/junior-poacher/
2. Payment
2.1 The Event Fee is £25 per Participant and £5 per Leader.
2.2 The Event Fee must be paid within 21 calendar days of placing your initial booking for Junior Poacher.
2.3 All Event Fee payments must be in the form of cleared funds and be made by BACS transfer in GBP to the account detailed on the registration form.
3. Booking Requirements
3.1 All Junior Poacher bookings require the Group Leader to be present for the duration of their allocated day at Junior Poacher.
3.2 The Group Leader must:
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- Ensure that all Leaders comply with the requirements of Girlguiding or The Scout Association, including but not limited to:
- Safeguarding, including the need for DBS checks.
- Mandatory ongoing training.
- Leader to young people ratios for each section.
- Ensure that all Leaders comply with the requirements of Girlguiding or The Scout Association, including but not limited to:
Event Terms and Conditions
4. Event Details
4.1 The Event will take place over four days – Monday 3rd August 2026, Tuesday 4th August 2026, Wednesday 5th August 2026 and Thursday 6th August 2026.
4.2 The Event is open to:
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- Squirrels, Beavers, Cubs, Rainbow and Brownies who are active members of either Girlguiding or The Scout Association aged 4-10 years old from Lincolnshire Scouts, Girlguiding Lincolnshire North, Girlguiding Lincolnshire South and Humberside Scouts and are located within the county of Lincolnshire.
- Group Leaders and Group Members
5. What is Included?
5.1 The Event Fee covers access to the Jamboree for 1 day, all elements of the Junior Poacher programme. The Event Fee does not include travel to and/or from the Event, the provision of food, personal or Group equipment, or fuel for catering or catering equipment.
5.2 The Organisers reserve the right to alter or vary the programme due to Events or circumstances beyond its control without being obliged to refund monies. This can include changes to publicised activities.
6. Participant Group Obligations
6.1 The Participant Group Leader must:
- Agree to be the responsible person for all Participants under the age of 18 in their Group.
- Be responsible for ensuring the welfare, health, and safety of everyone in their Group.
6.2 The relevant Girlguiding or Scouting ratios for each group must be adhered to. Leaders should be kept to a minimum to ensure maximum numbers of Participants on site.
6.3 Failure by Group Members to abide by the rules of Girlguiding or The Scout Association, or the Event-specific rules will be dealt with by the Organisers under the rules of Girlguiding or The Scout Association. This could include Junior Poacher Groups or individuals not being allowed on site or being removed from the site with no refund.
6.4 Further Event-specific rules/policies, as published on www.poacher.org.uk , will also apply for the safety, wellbeing and efficient functioning of the Event at the discretion of the Organisers.
General Terms and Conditions
7. Cancellation and Refund Policy
7.1 All Deposits are non-refundable.
7.2 Bookings are not refundable after the end of the Cancellation Period.
7.4 Please be assured that the Organisers will remain vigilant to global changes/pandemics etc. and will make timely decisions with the best interests of all parties at their heart.
7.5 If the Organisers need to cancel the Event due to circumstances beyond their control, money will be refunded to the extent that it has not already been spent or committed to be spent. This is likely to mean that, in some circumstances, no Event Fees can be refunded. Such circumstances may include but are not limited to an outbreak of a public health concern.
8. Liability
8.1 Group Leaders are responsible for ensuring all members of their group have:
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- adequate travel and other insurance for attending the Event
8.2 The Organisers are responsible for foreseeable loss and damage caused by them if they fail to comply with these Terms and Conditions or fail to exercise reasonable care and skill.
8.3 The Organisers are not responsible to any Junior Poacher Group for any loss and/or damage caused by your failure to comply with these Terms and Conditions and any rules/policies mentioned in condition 6, or any loss and/or damage that was not foreseeable.
8.4 The Organisers are not responsible for any damage, theft or loss caused to personal property brought into the Event.
8.5 References to liability in this condition 8 include every kind of liability arising under or in connection with these Terms and Conditions including liability in contract, tort (including negligence), misrepresentation, restitution or otherwise.
8.6 Nothing in this condition 8 shall limit any payment obligations set out in these Terms and Conditions.
8.7 Nothing in the Terms and Conditions limits any liability which cannot legally be limited, including liability for:
- Death or personal injury caused by negligence.
- Fraud or fraudulent misrepresentation.
- Breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession.
9. Wavier
9.1 In making a booking all Junior Poacher Groups accept that:
- the activities provided at the Event may require a reasonable level of fitness and ability, and that participation in these activities entails risk which could result in physical or emotional injury, or damage to property or to third parties.
- participation is voluntary and any risks existing in the activities offered will be assumed by the Junior Poacher Group.
- they must comply with all the safety rules and advice received prior to any activities.
10. Data Protection
10.1 The Organisers will only use your personal data for administrative purposes which include the following:
- To register you as a Junior Poacher Group.
- To manage your relationship with us.
- To improve The Event website, services and marketing.
10.2 Full details of how photography, videos, and audio at the Event will be used are listed on the registration form.
10.3 The Group Leader of each group entering data on the behalf of others must confirm they have obtained their consent or their parental consent for us to hold their data.
10.4 If you do not consent to having your photo taken, being filmed, or being recorded at the Event, then it is your own responsibility to avoid this. Additionally, if a Participant does not consent, it is the responsibility of the Group Leader to ensure they are not photographed, filmed, or recorded.
10.5 Privacy Policy outlines how your data will be held https://poacher.org.uk/
10.6 Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data the Organisers hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).
10.7 If you are looking for more information on how The Organisers process your personal data including on data security, data retention and lawful processing bases, please access the Event website privacy policy https://poacher.org.uk/
11. Miscellaneous
11.1 These Terms and Conditions constitute the entire agreement between the parties and supersede and extinguish all previous agreements, promises, assurances, warranties, representations, and understandings between them, whether written or oral, relating to the subject matter.
11.2 Each party acknowledges that in agreeing to these Terms and Conditions it does not rely on and shall have no remedies in respect of any statement, representation, assurance, or warranty (whether made innocently or negligently) that is not set out in the Terms and Conditions. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in the Terms and Conditions.
11.3 These Terms and Conditions, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.
11.4 Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms and Conditions or its subject matter or formation.
12. Changes to these Terms and Conditions
12.1 If it is necessary to vary or update these Terms and Conditions, the Organisers will publish the updated version to the Event website indicating the date of the change.
